M1,M2 UNIT 18 – Assess the importance of meeting organisational and legal requirements when planning a business event.  

Introduction-in this task m1 I will beassessing the importance of meeting the organisational and legal requirements whenplanning my event at the spitalfieelds city farm. I will be assessing the health and safety issues, food hygiene regulations, risk assessment, disruption, supplier contracts/agreements, consumer protection, permission, rooming =, safety/participants and guests,.

Health and safety- the importance of health and safety when planning the event at spitalfieelds farm is that my team and I need to consider the safety of our wellbeing as well as others such as people who visit the farm and workers and volunteers. For example we need to consider not bring sharp objects to the venue for the safety of others such as small children. Health and safety is very important at spitalfieelds farm as they attract many visitors such as children with needs who  often come to visit and do group activities therefore me and my fellow team members need to be aware of not leaving sharp objects such as plastic knife and forks.  We also need to be aware that the farm contains a lot of animals such as donkeys and cows and we cannot interact with them in an aggressive manner because of the risk of being injured and harmed. We also need to consider that it is important that we wear appropriate clothing/shoes. The reason being is we are not allowed to walk around bare food and sharp objects can be left around by mistake in the case of being injured. 

We also need to be aware when we are in contact with manure we need to be wearing gloves, boots and protective suits that need to be worn at all times when in direct contract with the animals we are also advised to cover up any open wounds on exposed skin as it can cause infections and loads of bacteria when on contract with the animals which is also a health risk when planning an event. 

Food hygiene- the importance of food hygiene is that I and my team members need to be aware that our hands need to be washed and cleaned after we have been in contract with animals as well as touching surfaces that are not clean. Our product which we will be selling is yogurt which we will be sold at the farm the yogurt will be handmade therefore we will need to have clean hands as well as the area and surface we will be selling the product at should also be cleaned with anti-bacterial spray. We have purchased plastic gloves that we will be wearing when preparing the yogurt which will made in the farms kitchen we also have purchased plastic spoons which will be cleaned with warm water and soap in order to get rid of any bacteria that is left on before using it to prepare yogurt.

Risk assessment – the importance of the risk assessment is that me and my team members need to be aware of all the risks and dangers that happen when we are in farm. It is important that we fellow the safety regulations that we have been informed about e.g. about the animals that we need to be aware of any allergies as well as injuries that can be made from the animals at the farm. Another example can be that suitable clothing and footwear such as closed of shoes so no opened toed sandals. Also we have been informed about injuries that can happen from using tools, heavy lifting, working with heights. It is very important we take in consideration about the risk assessments and all information we have been given in order to be kept safe when completing tasks at the farm.

Supplier-the importance of the supplies is that we research and consider costs etc. when we purchase the promotional materials for our event planning.  We need to be aware that the purchases such as the yogurt expire date benefits our event dates so we are still able to sale the yogurt to customers. It is also important that we pay our supplier the correct amount of money and also if we are still able to exchange goods for our money back in case the goods are not needed during the event day so we are still able to return it and get out full money back on the purchases. 

Contracts/agreements– it is important that we have an agreement from the farm before the date of the event so we have a written agreement from the management team at the farm that we have permission to have the event at that location. It is in my team’s best interest that we get our tutor/teacher to phone and speak with the manger in order to grant an agreement that we are able to locate out event at the farm and use their premises to hold the event.

Consumer protection – it is important that we consider the consumers protection for example following the group of laws that is designed to ensure the rights of the customers as well as fair trade. It is very important that we consider these laws that are there for the protection of the customers and it also is important that we are prevented from engagement of fraud within the product.

Permission-it is important that me and my team ask for permission when we want to use/borrow equipment’s such as tables, chairs, cutlery.  The reason being is because we have no legal right to use the farms goods without their consent to do so. It is important that we follow all the rules and regulations and also interact with customers and other worker in an acceptable manner as we will be representing the farms best interest.  

Rooming – it is important that we are aware that we will be sharing space with other people at the farm for example volunteers  and other workers it is in our best interest that we do not cause any conflict around us  and consider where we will be selling out product. For example we need to consider a space in the farm where workers and volunteers are not set up doing work or tasks. The reason being is because we need to make sure that we are not in the way of worker completing their task so we can have a successful event without being in the way of other activities happening in the farm on that day.